Modules and Compliance Areas
How is MIRS software structured and how do I know what I need
MIRS is an integrated, modular software package built
around the hazardous materials used or stored in your facility.
Most modules address a specific regulation or data management need.
For example, the FORM R module addresses SARA Title III, Section
313 Toxic Release Inventory compliance.
provides clients with the option to purchase only the modules that
pertain to their facility’s regulatory compliance needs, with the
option to add modules at any time.
means that the information you enter into MIRS is accessible
from any module. This eliminates tedious re-entry of data and makes
the most of information by sharing databases from one module to
You should purchase the specific modules which address your facility’s
compliance needs. For example, if your facility files Tier reports
each March, has SDS management needs, and Clean Air Act permits,
you would purchase SARA, (M)SDS, AIR and CLE modules. You may also
purchase PERMIT, INVENTORY and OSHA HAZCOM to expand your EHS
data management capabilities. No matter what you purchase or when
you purchase, you can always add modules to MIRS without
time or cost penalty.
What configuration options are available with MIRS?
There are many configuration options available, including:
- Single stand-alone workstation. Install MIRS on
your standalone workstation and track EHS information for one facility
right at your desk.
- Multi-facility. This multi-facility option allows a user
or multiple users to track information at multiple facilities from
a central location. The information for each facility is stored
separately and the user can produce separate facility reports. Data
can also be shared between facilities. The MIRS multi-facility
option allows up to 999 facilities. Additional facilities can be
added to MIRS at any time.
- Multi-User LAN connected workstations. A Local Area Network
MIRS installation allows multiple users, with multiple access
levels. A user’s access can be restricted by facility, by module
or by function.
Can I manage more than one facility with MIRS?
Yes, with any one of the following approaches:
- A multi-facility version of the MIRS software. (See Multi-facility description above, for capabilities.)
- A multi-facility version of MIRS Online software. (See below)
- Multiple installations of MIRS. Install MIRS at each of your facilities.
Sometimes we have trouble keeping our software current because we
have to wait for IT to roll out new versions of SW across the servers.
This puts us in a difficult position since we have to meet reporting
deadlines. Do you have any services that might help?
I am responsible for EH&S reporting but I spend a lot of time on
the road. The MIRS software is installed back at the plant
location and I don't have any remote access. Do you have any services
that can help me out?
Q: My company has just started
a work-at-home policy and now I can do a lot of my reporting and
administrative work from home. However, for security reasons, I
cannot connect to the company servers to access the MIRS
software and databases. Do you have any services that can help me
in my new situation?
A: Yes, yes, and yes! MIRS Online
can give you safe, secure access to all the MIRS
modules and your data from any location that has a high-speed internet
connection: at your office or plant location, on the road, or at
home. Click here to see more information
on this service.
What security options are available to control access to MIRS?
MIRS provides an option to require a password or user id
option for controlling user access. Access can be secured by:
You can also use the PC network’s security scheme to limit access.
- Module - Access to a specific module can be restricted by user
- Access rights within a module - Access rights can be restricted
by access type (read/write/edit/view, etc.) and menu option type
(data entry, report, utility). For example, an administrative level
employee could have data entry access, and a shop floor employee
view-only access, while a manager could have ability to enter data
and print reports.
- Facility - User access rights can be restricted to specified facilities.
By design, access to (M)SDS NETVIEW, the MIRS add-on module
which provides Worker Right-to-Know compliance, is limited to retrieval-only.
Regulated Chemical Database
What chemical information is provided in MIRS™?
Each MIRS module includes access to a complete EPA SARA-regulated database of
approximately 3,000 chemicals. This database covers all chemicals
regulated by SARA Section 302 (Extremely Hazardous Substances list),
Section 304 (Comprehensive Environmental Response, Compensation
and Emergency Liability Act), and Section 313 (Toxic Release Inventory).
Data included for each chemical (when available or applicable) includes CAS registry number,
name, synonyms in English and other supported languages, EC number, RTECS number, UN/NA Number, RCRA Waste Number*, Color Index number, formula, molecular weight,
physical properties, OSHA / ACGIH exposure limits*, DOT hazard class, WHMIS classification*, European R&S phrases*, GHS classification*, etc.
* = when available for specific chemicals.
Other modules or add-ons increase the chemical database size:
- The FORM R module provides the complete 3,000-strong chemical EPA
SARA-regulated database, including all listed SARA Section 313 toxic chemicals
and adds more than 20,000 category chemicals not individually listed by the EPA.
- The CLE (Chemical List Extension) add-on chemical database includes
all the chemicals mentioned above. Additionally, CLE supports 100+
agency lists, with a total of more than 220,000 chemicals and categories.
A V Systems researches and monitors changes to agency lists and
then incorporates those changes into the CLE. This saves you the
time and trouble of researching which chemicals in your facility
are reportable under various regulations. The CLE is required for
LOCAL and AIR modules.
What hardware and software is required to use MIRS?
The following table indicates the MIRS minimum system requirements.
MIRS minimum system requirements:
||Requirements and Recommendations
||· Pentium or Athlon 1 Ghz or higher.
||· Microsoft Windows 10, 8, or 7
||· Screen resolution of 1024x768 (XVGA) or higher
||· 128 Mb or more of free physical RAM.
||· 2.0 Gb or more of free disk space recommended
· Disk space requirements to run MIRS varies widely dependent on the modules purchased.
||· Inkjet or laser printer recommended. Any printer with a Windows
driver capable of producing standard 8.5x11" output.
· Certain forms, such as waste manifests, require a printer that handles multi-copy forms
· OSHA 300 Injury and Illness report requires legal 8.5x14" paper size.
|Additional requirements for scanning SDS images:
||Requirements and Recommendations
· For scanned SDSs, allow 10-140K per page per SDS compressed size, dependent
on scan resolution. The recommended resolution is 300 dpi (1 bit depth), which
results in 80K average per page file size.
· Any scanner capable of producing 300 dpi GIF, BMP, PCX, TIF, etc. files.
· A multi-sheet loader improves efficiency when scanning multi-page SDSs.
Database / Compatibility
Does MIRS have the ability to receive data from other sources? What formats are accepted?
MIRS is ODBC (Open DataBase
Connectivity) compliant, it can share information with other ODBC-compliant
applications such as ACCESS, EXCEL, FoxPro, Lotus, MySQL, etc.
MIRS features a simple two-step import process
which enables you to incorporate data from other company systems
(accounting, purchasing, inventory, SAP, JD Edwards, BAAN, PeopleSoft,
etc.) for use in MIRS.
Is training necessary to use MIRS?
No training is required to use MIRS.
All MIRS modules include on-line and field-specific help
information, in addition to full documentation in PDF format. Because
MIRS is intuitive and easy-to-use, most clients are very
comfortable with the software functions and quickly become efficient
A V Systems is a full-service solution provider offering 2 types of
software-use training: on-site (your place) or in-house training
Are service or maintenance contracts available? What is included with a service/maintenance contract?
Annual Support is the MIRS ongoing service and software
- Annual Support provides software updates
covering regulatory changes associated with the modules, chemicals,
thresholds, rules of reporting and the reporting forms or files.
- The software updates also provide new features and program enhancements
which are selected and implemented based on user input.
- The Annual Support Agreement provides unlimited telephone technical
support from a senior level Technical Support representative.
The first year’s Annual Support is incorporated into the initial module
purchase and covers a 12-month period. You can extend the Annual
Support period for three additional months, for a total of 15 months,
simply by returning your signed software License Agreement.
All clients with current Annual Support will receive automatic distribution
of the latest program version each January, with another update
each Spring for clients with the FORM R module. Users with expired
Annual Support will receive renewal reminders and can renew the
Annual Support at any time to receive the latest software version.
We encourage any client with lapsed Annual Support to renew at anytime,
no matter how long the lapsed period. You'll find the renewal cost
attractive and the update process simple. Clients who renew MIRS
receive the full, current-version program CD and do not have to
install interim versions or re-enter data.
There is a specific feature that I need for my particular facility. Will A V Systems customize MIRS?
A V Systems will make custom enhancements
to MIRS, as long as those enhancements are consistent with
the system. The enhancements can be made on a fixed price or an
hourly basis, with a predetermined delivery date. Any enhancements
made by A V Systems are fully supported as part of the product.
Custom Data Import
I have existing EHS information from an in-house tracking system. Can that information be incorporated into MIRS?
A V Systems can provide a one-time
import of existing EHS data into MIRS to populate the program,
save your staff tedious data entry time and maintain OSHA HAZCOM
compliance. A V’s technical support staff can work directly with
your IT or EHS staff to coordinate the retrieval of existing EHS
data from your in-house system. This information can then incorporated
into MIRS before the program CD is sent to you for installation.
Import information includes component, manufacturer and SDS data.
Conversions from other EHS Software packages
I am interested in purchasing MIRS because I am not happy with my current EHS software program, but
I have so much data that it is not worth starting fresh. Do you have a solution?
The EHS software used by my facility is no longer supported or the company
has gone out of business. Can the EHS data be saved?
Yes to each question. A V Systems has performed successful data
conversions from dozens of existing and outdated software packages,
even some of those with proprietary data formats.
- You must purchase the equivalent MIRS modules to utilize
A V’s data conversion service.
The cost for this service varies, dependent on the amount of data
and the custom programming required to extract it. Because A V Systems
has considerable experience and expertise in this area, we are able
to provide most data conversions at a cost less than that of one
software module. Read
an article about A V Systems' data conversion expertise, "Solution
to a New EH&S Software Problem", published in Pollution
Equipment News magazine.
Following are examples of some of the software packages from which
A V S has converted data: CHEMTOX®; OSHA-Soft/Achieve Technology;
HAZ/TRAK/Hawkwa Group; Rainbow MSDS/Pro-Am Software; HITS; HAZOX/Hazox
SDS Information and Exchange
I know that I can author SDSs using the MIRS (M)SDS module,
but is there anywhere I can get SDSs directly from the manufacturers?
A: Of course, you can contact the
manufacturers directly, or you can use MSDSmart at www.MSDSmart.com.
MSDSmart is an SDS or MSDS "clearing house", which uses an automated exchange
system for electronic Material Safety Data Sheets.
SALES / ADMINISTRATIVE
How can I obtain additional information about MIRS?
At AVS, our goal is that all MIRS customers be well-informed
customers. Prospective buyers are urged to make a thorough evaluation
of the software and capabilities prior to making a purchase. Because
the volume of information relevant to any EH&S software package
can be overwhelming, it may be helpful to use a step-by-step approach
to review software capabilities and compare them to your needs.
We offer various resources, including:
- Product literature
- Telephone consultations with a MIRS Product Consultant and/or Senior
Technical Support representative. Our programmers are also happy
to participate in discussions with your IT department to determine
system compatibility and functions.
- Live action web-based demonstration. See MIRS in action, with
guidance from a MIRS Product Consultant. This format allows
you to interact with the software and ask questions.
- Telephone consultations with current MIRS users.
- Full-functioning, 30-day evaluation copy of MIRS.
Our EH&S department's budget is limited. How can we integrate software to
automate all of our compliance reporting activities?
As an initial step,
please contact our office for quotation. We think that you will
be pleasantly surprised at how favorably MIRScompares
to other software packages with similar capabilities.
When you are ready to make a purchase,
there are two approaches you may wish to take:
- A phased implementation benefits many organizations. You can start
with just a few modules and then add additional modules as your
compliance needs grow.
- Another option is to lease the complete software configuration for a low monthly
payment. See MIRS Online for details.
What is your software return policy?
Because each MIRS CD ROM is created specifically for the purchaser,
with the EPA facility identification information and module configuration
encoded, the software is not refundable without a 15%, 30-day Restock
Agreement approved by A V Systems, Inc., prior to purchase.
At AVS, we want every client to be fully satisfied with the software.
We urge all prospective clients to thoroughly review MIRS
before making the purchase. We are pleased to answer any questions
that you or your staff may have. You’ll never get the "hard-sell"